Collegium of the society
- General body:
- A founder and life member admitted as a member shall be a member of the General Body of the Society and shall be entitled to cast his vote for the election of members of the Collegium unless he is in arrears of payment of any dues of the Society.
- Every member shall cast his vote in person, and no proxy voting shall be allowed.
- Collegium of the society
- The Society shall have a total of six (6) electoral colleges, which shall constitute its Collegium. Each electoral college shall consist of up to 250 members who shall, in turn, elect one member to the collegium; the particulars and details of the electoral colleges, along with the members allocated to each electoral college, are attached as Annexure-1 to these bylaws. these Byelaws. Further constitution of electoral colleges and allocation of members to each electoral college shall be decided by the Governing Body with the admission of new members, and such details shall be communicated to the members and also displayed on the notice board of the Society in its office. Any change in the allocation of members of an electoral college shall be made only upon cessation of the members of an electoral college and induction of fresh members or on consideration of the request of any member, if found feasible of acceptance.
- The Collegium of the Society shall act as the General Body for all intents and purposes, and the members of the Collegium shall in turn elect the office-bearers and the members of the Governing Body.
- Procedure for Election of the Collegium
- Four (4) of the founder members of the Society shall be the members of the collegium without any election. Two (2) members of the society shall be elected as members of the collegium. Each member shall be representing his house/electoral college. The term of the collegium shall be three years from the date of its constitution. The governing body will declare the schedule of election and appoint a returning officer for the conduct of election and also notify/display the details of members of each electoral college entitled to vote at least 90 days prior to holding the General Meeting. Further, individual notices for holding elections of the collegium shall also be conveyed by the Governing Body. The information of holding the election of the collegium shall also be sent to the District Registrar so as to appoint an observer, if he so desires.Any objections qua the list of members of the Society entitled to vote shall be decided by the Returning Officer in consultation with the office-bearers of the society. However, the decision of the Returning Officer shall be final in the event of any difference of opinion. The Returning Officer shall, thereafter, invite nominations to be filed within the period prescribed in the Schedule of elections, scrutiny, and withdrawal of nominations, if any, for election of the members of the Collegium. The Returning Officer will display a list of the contesting members on the notice board of the society. The returning officer will conduct the election on the notified date. The members eligible to vote will be allowed to cast their vote in person, and wherever disputed, on production of the identity card issued by the society.
- After closing hours on the date of the poll, the returning officer will declare the results and constitute the Collegium of the society. A list of the elected members of the collegium, duly signed by the Returning Officer, will be filed with the District Registrar within 30 days.
- Powers, Functions & Duties of the Collegium –
- To guide the Society in determining and fulfilling its aims and objects. To decide policy matters such as the change of name of the society. amendment in the. Memorandum of Association and the Byelaws of the society, approval of annual accounts of the society, approval for disposal of immoveable assets of the society, etc., and all such other acts as may be required under the Haryana Registration and Regulation of Societies Act & Rules, 2012. To elect the members of the Governing Body.